Saltwater is a UK-based maritime communications agency. The registered company is Saltwater Communications Limited and the registered address is 22 Strand Street, Poole, Dorset, BH15 1SB.
This Privacy Policy explains the personal information we collect from you and what we do with it. This document may continue to be updated, so please revisit to view the latest version. This Privacy Policy was updated on 16th July 2021.
For any enquiries regarding our Privacy Policy, please email MyData@saltwater@stone.com
- If you are a client or client representative
- If you are a Saltwater Stone newsletter subscriber
- If you are a journalist
- If you are a supplier
- If you contact us via our website contact form
- How do I update or remove my personal data?
- How do I unsubscribe?
- How do we track visitor traffic to the Saltwater Stone website?
- What are cookies?
- Downloads and Media Files
- Social Media
- Data Processing
If you are a client or client representative:
- How do we collect information about you?
When you join Saltwater as a client, you are added to receive client e-memos via Mailchimp to keep you updated with business updates from Saltwater. You may also receive communication related to your company news from our Client Newsroom (News Wire Service). You may also receive the Saltwater newsletter (see section on ‘If you are a Saltwater newsletter subscriber’). - What is the basis for collecting data?
If you are a client or client representative and receive communication from our Client Newsroom (News Wire Service), under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing your data is contract as you receive a copy of the news that we issue on behalf of your company. If you are a client and receive client e-memos from Saltwater via Mailchimp, under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing your data is legitimate interest to send you information on our business updates and new team members. - What type of information is collected from you?
If you receive our client e-memos via Mailchimp, we hold your name, email address, company and country. The system that stores your contact details (Mailchimp) also identifies language, location, favourite email client, preferred email format. - How is your information used?
We send you agency updates from Saltwater to keep you updated on the business. As a client or client representative we may also send you copies of the news that we issue on your behalf, via our Client Newsroom (News Wire Service). - How long will we keep your personal information?
If you unsubscribe from the client e-memo, to our Client Newsroom (News Wire Service via MyNewsDesk) service, or Saltwater newsletter, your personal information and unsubscribe details will be stored on Mailchimp or MyNewsDesk so that you will no longer receive the communication. You will no longer receive the client e-memo or receive the Client Newsroom communication if you cease to be a Saltwater client. - Where is your data is shared?
If you receive client e-memos, your personal information will be shared with our supplier (Mailchimp) for the purpose of sending to you. Mailchimp Privacy Policy is available here: https://mailchimp.com/legal/privacy/
If you receive communications via our Client Newsroom (News Wire Service), your personal information is also shared with our newsroom supplier (MyNewsDesk) for the purpose of sending a copy of your news to you. MyNewDesk Privacy Policy is available here: https://www.mynewsdesk.com/se/about/terms-and-conditions/integrity
If you are a Saltwater newsletter subscriber:
- How do we collect information about you?
If you receive the Saltwater newsletter, we either asked your permission to register you to receive it or you signed-up via our website. Page 3 of 9 Your personal information is then inputted onto our distribution list (hosted on Mailchimp). Any new subscribers will receive an email requesting them to confirm the subscription. - What is the basis for collecting data?
If you sign-up to receive the Saltwater newsletter, under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing your data is consent. You have the right to withdraw consent at any time. - What type of information is collected from you?
If you sign-up to receive the Saltwater newsletter, we will request your name and email address so that the newsletter can be emailed to you. Should you wish, you can also provide your job title and company name. We use this information to understand what industry/sector our newsletter subscribers operate in. It is not compulsory to provide this information. The system that stores your contact details (Mailchimp) also identifies language, location, favourite email client, preferred email format. - How is your information used?
If you are subscribed to receive the Saltwater newsletter, we will contact you via Mailchimp with e-newsletters, informing you of our company news and/or marketing information about Saltwater services. - How long will we keep your personal information?
If you unsubscribe, your personal information and unsubscribe details will be stored on Mailchimp so that you will no longer receive the e-newsletter. You can unsubscribe at any time. - Where is your data is shared?
If you are subscribed to the Saltwater newsletter, your personal information will be shared with our supplier (Mailchimp) for the purpose of sending our e-newsletter to you. When you sign-up, an email regarding your request to sign-up is sent to a staff member at Saltwater. Mailchimp Privacy Policy is available here: https://mailchimp.com/legal/privacy/
If you are a journalist:
- How do we collect information about you?
If you receive communication from our Client Newsroom (News Wire Service), we have either had email correspondence with you, received requests from you, have a longstanding industry connection with you, have worked with you at events, or you have been identified as a relevant journalist to receive specific client news and are thus included as having a legitimate interest to receive information. - What is the basis for collecting data?
If you receive communication from our Client Newsroom (News Wire Service), under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing your data is legitimate interest to send you press releases and client news and to let you know of press events and information about potential interviews with clients, for your – and your magazine’s – consideration. You have the right to unsubscribe at any time. - What type of information is collected from you?
If you receive communication from our Client Newsroom (News Wire Service), we hold your name, email address, job title and company. We may also hold your postal address and links to any of your social media profiles. (It is not compulsory to provide this information and you can ask for the information to be removed at any time). - How is your information used?
If you receive communication from our Client Newsroom (News Wire Service), your personal information is included in our database that is used for the issue of news releases, press invites, images and videos issued on behalf of our international client base and our own company. We are confident that we offer an informative and helpful service and would be pleased to explain the system that we use to send press releases and client news to you. On occasion, we may also securely store your name, email and phone number when members of the Saltwater Stone team are working on a particular project or event that requires contacting specific journalists and keeping updated on their response. - How long will we keep your personal information?
We keep your personal information for the purpose of contacting you with relevant information. Further in this document explains ‘how do I update or remove my personal data’. If you unsubscribe from our Client Newsroom, your personal information and unsubscribe details will be stored on MyNewsDesk (our newsroom supplier) so that you will no longer receive communication from our Client Newsroom. You can unsubscribe at any time. - Where is your data is shared?
If you receive communications via our Client Newsroom (News Wire Service), your personal information is also shared with our newsroom supplier (MyNewsDesk) for the purpose of sending our client news to you. MyNewDesk Privacy Policy is available here: https://www.mynewsdesk.com/se/about/terms-and-conditions/integrity
If you are a supplier:
- How do we collect information about you?
As a supplier (this includes finance, advertising or publishing representatives, colleague suppliers and other suppliers to Saltwater) and receive updates from Saltwater (via e-newsletter hosted on Mailchimp), we have worked with you or have identified you as a relevant representative, to receive our agency e-memos to keep you updated with key business information from Saltwater, and information on new business wins and new team members. - What is the basis for collecting data?
If you are a supplier, advertising or publishing representative and receive e-memos from Saltwater via Mailchimp, under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing your data is legitimate interest to send you information on our business updates and key information from the agency, and information on new business wins and new team members. - What type of information is collected from you?
We hold your name, email address, company and country. We also use ‘tags’ to segment the list and use this information to understand what industry/sector/job our recipients operate in, so that you receive relevant information, depending on the sector you operate and your job. The system that stores your contact details (Mailchimp) also identifies language, location, favourite email client, preferred email format. - How is your information used?
We send you agency updates from Saltwater to keep you updated on the business. - How long will we keep your personal information?
If you unsubscribe, your personal information and unsubscribe details will be stored on Mailchimp so that you will no longer receive the e-newsletter. You can unsubscribe at any time. - Where is your data is shared?
Your personal information will be shared with our supplier (Mailchimp) for the purpose of sending to you. Mailchimp Privacy Policy is available here: https://mailchimp.com/legal/privacy/
If you contact us via our website contact form:
- How do we collect information about you?
If you contact us via our website form, which is transmitted via email to a select number of persons at Saltwater Stone.
- What is the basis for collecting data?
Under the EU General Data Protection Regulation (GDPR) and UK GDPR, the lawful basis we rely on for processing your data is consent for us to contact you in relation to your enquiry via our website contact form.
- What type of information is collected from you?
Your name and email address and details of your enquiry. You may also provide your company name and title, phone number, postcode or country. We will only contact you for the purpose of your enquiry and will store your data on our email system and server.
- How is your information used?
For the purpose of responding to your enquiry.
- How long will we keep your information?
For the duration of our contact with you. Should you wish for your data to be removed from our email and server, please email MyData@saltwater-stone.com or phone +44 (0)1202 669244 and we will delete them.
- Where is your data shared?
Your data is shared with relevant members of the Saltwater Stone team who can answer your enquiry.
How do I update or remove my personal data?
Your data protection rights. Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Under data protection law, you have rights including:
Should you wish to update or access your personal information that we hold on file, require further information about how your information is used, wish for your personal information to be removed, to unsubscribe from any of our services, or if you have any concerns about our use of your personal information, you can make a complaint to us by emailing us at MyData@saltwater-stone.com or phoning +44 (0)1202 669244. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
You have a right to complain to the relevant data protection authority if you think there is a problem with the way we are handling your data. The data protection authority in the UK is the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
How do I unsubscribe?
You can unsubscribe from the Saltwater newsletter, supplier or client e-memo, by clicking on the link in the newsletter, or by emailing MyData@saltwater-stone.com or phoning +44 (0)1202 669244.
You can unsubscribe from the Saltwater Client Newsroom (News Wire Service) at any time, by clicking on the ‘unfollow’ link in the emails you receive, or by emailing MyData@saltwater-stone.com or phoning +44 (0)1202 669244.
How do we track visitor traffic to the Saltwater Stone website?
We use Google Analytics to monitor visitor traffic to our website and better understand how our website visitors use our site. We will track and monitor your engagement and usage of our website, but will not store, save or collect personal information.
What are cookies?
Cookies are small files saved to your computer’s hard drive that track, save and store information about your interactions and usage of a website. Our website uses cookies to better your experience while visiting the website.
As required by legislation, where applicable this website uses a cookie control system, giving you explicit permission or to deny the use of/saving of cookies on your computer or device.
We use Google reCAPTCHA as an anti-spam tool and it is subject to the Google Privacy Policy and Terms of Use.
Universal Google Analytics cookies that we use are:
_ga
_gat
_gid
These cookies collect data on how visitors use our website, help the performance of the website, and provide us with statistical data on how visitors use the website, such as where they are from and the pages they visited. We use this data to monitor how our website is used, what pages are visited and to make improvements to our content and performance of our site.
Google Analytics: Data privacy and security, and Safeguarding your data information: https://support.google.com/analytics/answer/6004245
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout
Cookie preference cookies on our website detect whether the visitor has opted into the various cookie categories. We use:
cookielawinfo-checkbox-analytics
cookielawinfo-checkbox-functional
cookielawinfo-checkbox-necessary
cookielawinfo-checkbox-others
cookielawinfo-checkbox-performance
viewed_cookie_policy
cookielawinfo-checkbox-advertisment
Third-party cookies
We have no control over the cookies set by third-party cookies. Please check the third-party websites for further information about the cookies they set. Most web browsers allow some control of most cookies through the browser settings. Visit the browser’s website to see how you can block cookies from this website and its external serving vendors.
My News Desk – MyNewsDesk Privacy Policy and Cookies Policy
RSS feed – RSS Privacy & Cookies Policy
Social media icons and widgets from LinkedIn and Twitter are used on our website. These help to provide visitors with access to our social networking profiles. The social media widgets use cookies to collect information about your visit to the website and your use of widgets on our website.
LinkedIn – Privacy Policy and Cookies Policy
Twitter – Privacy Policy and Cookies information
Instagram – Privacy Policy and Cookies Policy
To find out more about cookies, including how to see what cookies have been set, please visit www.aboutcookies.org
Data storage and transfer outside of the EEA
Our website server provider will make reasonable efforts to ensure that your data is not transferred outside the European Economic Area (EEA). Where they use data servers that may transfer data out of the EEA they will take steps to ensure adequate security protections are in place, such as Binding Corporate Rules or Privacy Shield.
Downloads and Media Files
There are various downloadable documents, files or media made available on this website and via our Client Newsroom (News Wire Service).
All precautions have been undertaken to ensure only genuine downloads are available. It is advised that you verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites, and advise users to verify their authenticity using third party anti-virus software or similar applications.
Social Media
If you contact us via social media, we monitor our LinkedIn and Twitter profiles via Sprout Social. The Sprout Social Privacy Policy is available here: https://sproutsocial.com/privacy-policy
Where we also provide social networking support on behalf of a client, we use Sprout Social to monitor and respond to customer enquiries, as well as direct on the social media platforms. We respect personal data and will respond to them solely for the purpose of answering their enquiry. We may provide their enquiry to our client for further input but will not disclose to any third-party, unless agreed with the individual.
Data Processing
If we are acting as a Data Processor for a client, we support the client in issuing their e-newsletter. We do not collect your data, however we do have access to your data on the system that the client uses to send their e-newsletter (E.g. Mailchimp). We will only ever access the data for the purpose of issuing the newsletter, with permission from the client.